With this release, purchase orders now include a dedicated Activity tab where you can see the complete history of changes made to a PO. This makes it easier to track updates, status changes, and actions taken by your team.
Where to find it
Go to Purchasing > Purchase Orders.
Open any PO.
Alongside the tabs, you’ll now see a new tab called Activity.
What’s included in the Activity tab
In the Activity tab, you’ll find a full log of:
Item added
Item removed
Item updated
Status changes
PO creation
Supplier status changes
PO sent
PO reconciled
Event | What Triggered It | Triggered By |
📦 PO Created | A new Purchase Order was created in Ply | 👤 User |
➕ Item Added | A new line item was added to the PO — shows item name, quantity, and unit price | 👤 User |
🗑️ Item Removed | A line item was deleted from the PO — shows which item was removed | 👤 User |
✏️ Item Updated | A line item's quantity or price was changed — shows before and after values | 👤 User |
📤 PO Sent | The PO was emailed to the supplier — shows recipient email addresses | 👤 User |
🔄 Status Changed | The PO status was updated — shows previous and new status (e.g. Sent → Received) | 👤 User |
🔔 Supplier Status Update | The supplier confirmed the order or updated delivery details | 🤖 Automatic |
✅ PO Reconciled | Materials were received and reconciled — shows items, quantities received, and destination location | 👤 User |
Why it’s useful
The Activity tab gives you visibility into every step of a PO’s lifecycle, so you always know who did what and when. This helps with accountability, collaboration, and troubleshooting.
Four Practical Uses
Use Case | Description |
🔍 Resolve Supplier Disputes | A supplier claims you changed the order after sending. The Activity tab shows exactly what was ordered when the PO was sent vs. any subsequent edits. |
👥 Team Accountability | Multiple team members access Ply. Know who approved a price change, who reconciled items to the wrong location, or who cancelled a line item. |
📊 Month-End Close Audit | Finance needs to verify when materials were received and at what price. The Activity tab provides an itemized record with timestamps — no digging through emails. |
🎓 Training and Process Review | Spot patterns in how your team processes POs — e.g., items frequently added after a PO is sent. Use the data to improve your purchasing SOP. |
With the new Activity tab, keeping track of Purchase Order changes is easier than ever.
Still need help? Contact Support!
Questions about the Activity tab or PO audit trail? We're happy to help.