With this update, you can now list multiple vendor contacts for the same supplier and send a Purchase Order (PO) to all of them at once.
Reason | Description |
👤 Purchasing Manager + AP | The person who processes orders is different from who pays invoices — both need to see each PO |
🚚 Sales Rep + Logistics | Your account rep confirms the order, logistics handles shipping — send to both simultaneously |
📋 Primary Contact is on Leave | Keep a backup contact on file so POs always reach someone who can act on them |
🏢 Branch-Specific Contacts | Suppliers with multiple locations — route POs to the right branch contact per order |
Step-by-Step:
Step 1: Register the Supplier
Go to Purchasing > Suppliers.
Click +Add Supplier to create a new supplier.
3. Fill in the required details and save your changes.
Step 2: Add Multiple Contacts
From Purchasing > Suppliers, use the search bar to find the supplier.
2. Click into the supplier’s profile > Select Add contact and enter as many reference contacts as needed for that supplier.
Step 3: Create and Send a Purchase Order
Create a PO as usual.
When choosing your supplier, you’ll now see all associated contacts.
3. Select just one contact; or choose multiple.
4. The PO will be emailed to all selected contacts automatically.
ℹ️ Each PO send is independent
The contacts you select are not saved as a default; you choose recipients fresh each time you send a PO. This gives you flexibility to route different orders to different people depending on the situation.
That’s it! Now you can make sure all the right people receive your Purchase Orders, without needing to duplicate suppliers or resend manually.
Still need help? Contact Support!
Questions about supplier contacts or PO sending? We're happy to help.