Bulk updating stock levels lets you make large inventory changes quickly and accurately without editing items one by one.
With this feature, you can download your current stock data, update it in a spreadsheet, and upload it back to Ply to apply changes in bulk.
What you can update in bulk
Using the Stock Level Bulk Update, you can modify:
- On‑hand quantities
- Minimum quantities
- Maximum quantities
- Barcode numbers
- Location positions (where items live within a warehouse or truck)
This works per location (warehouse or truck), so you stay in full control of where updates apply.
When should you use this?
This feature is especially useful when you need to:
- Correct inventory counts after an audit or cycle count
- Set min/max levels across many materials at once
- Add or update barcodes in bulk
- Reorganize material positions within a location
- Clean up stock data after an initial setup or migration
If you’re working with inventory quantities or physical placement, this is the right tool.
How to bulk update stock levels
1. Go to the Stock page
Navigate to Stock and select the location (warehouse or truck) you want to update.
2. Download your current stock file
Click Export and download the stock file. This file contains all current values for that location.
3. Update the file
Open the file and edit only the columns you want to change. You can update:
- On Hand
- Min
- Max
- Barcode
- Location Position
⚠️ Important: Do not delete columns or change column headers. Ply uses these to correctly match each material.
4. Upload the updated file
Once your changes are ready, upload the file back into Ply. The system will validate the data and apply updates in bulk.
What happens after upload?
- Inventory quantities update immediately
- Min/Max levels are applied
- Barcodes and positions are updated for that location
- No duplicate materials are created
This only updates stock‑level data, not catalog fields like material names, item numbers or categories.
Stock Levels vs Catalog Bulk Update
It’s important to use the right bulk tool:
Feature | Updates | Where it applies |
Bulk Update – Catalog | Names, categories, descriptions, item# | Materials (Catalog) |
Bulk Update – Stock Levels | Quantities, min/max, barcodes, positions | Stock by location |
If you’re changing how much you have or where it lives, use Stock Levels.
If you’re changing what the item is, use Catalog Bulk Update.
Best practices
- Always download a fresh file before making updates
- Start with small test changes if it’s your first time
- Double‑check quantities before uploading
- Keep a copy of your original file for reference
Video Tutorial Here
Bulk updates are one of the fastest ways to keep your inventory clean, accurate, and scalable as you grow 🚀
If you have questions or want help reviewing your file before uploading, our Support team is happy to help.