Sometimes a tech is standing at the supplier counter and needs a PO number right now, before anyone has built out the line items. Quick PO solves that: pick a supplier, optionally link a job, and SureStock gives you a PO number immediately. The PO is saved as a Draft so you can add materials whenever you're ready.
⚠️ Quick PO is currently available on the web app. Mobile support is coming soon.
➡️ Who can use Quick PO
Admins, Owners and Managers can create Quick POs. Technicians can too, as long as they have PO creation permission: see Enable PO Creation for Technicians in SureStock.
➡️ How to create a Quick PO
Go to Purchasing → Purchase Orders.
Click the arrow next to Create New and select Quick PO.
Choose the Supplier (required).
Optionally select a Job if this purchase is for a specific job.
Click Get PO number.
SureStock shows the new PO number with a copy icon so you can share it with the supplier or your tech right away. You'll also see the supplier, job, status (Draft), and who created it.
➡️ Adding items later
From the confirmation screen you have two options:
Add items: opens the PO so you can add materials right away.
Done: closes the window. The PO stays on your board with a purple Needs Items tag so it's easy to spot. When you know what was bought, open the PO and add the materials. The tag goes away once items are added.
Once the items are in, finish the PO as usual: send it, then receive and reconcile it. See Managing PO Status & Reconciliation.
➡️ Best practices
✅ Have the rest of the PO details handy when you send it.
A Quick PO only asks for supplier and job. When you mark it as Sent, SureStock asks for the Required By date and the supplier email before it moves forward.
✅ Don't leave Quick POs sitting in Draft.
Add the items as soon as the purchase is confirmed so your stock and job costs stay accurate.
✅ Opening Quick PO up to more techs?
Turn on PO Approval Flow under Procurement Settings if you want an Admin or Owner to review POs before they go to the supplier.
➡️ FAQs
Do I need to link a job?
No, Job is optional. Link it if the materials are for a specific job so the costs land in the right place.
Is Quick PO on the mobile app?
Not yet. It's web-only for now; mobile is coming soon.
Still need help?