Dashboard Overview
Go to Payments in the left sidebar to see the main dashboard.
Key Metrics (Top of Dashboard)
Payments Due Today: How many payments are due to be sent today
Pending Approvals: Payments waiting for approval (with total amount)
Overdue Payments: Payments past their due date
Due in 7 Days: Payments coming due in the next week
Early Pay Savings: Total amount you can save by paying early across all invoices
Dashboard Sections
1. Pending Approvals
Shows payments waiting for approval.
What you see:
Payment amount
Due date
Approval status (e.g., "Waiting for Manager Approval")
What you can do:
Approve or reject (if you're an approver)
See who still needs to approve
2. Scheduled Payments
Shows payments that are approved and scheduled to send.
What you see:
Payment amount
Supplier name
Scheduled send date
Status ("Scheduled", "Sent", "Delivered")
What you can do:
Click on a payment to see details
View invoice and PO information
See processing status
3. Paid Payments
Shows payments that have already been sent and completed.
What you see:
Payment amount
Supplier name
Date paid
Status ("Paid")
Any early payment discounts applied
What you can do:
View payment history
Download invoices and payment confirmation emails
Reference for accounting records
Calendar View
The calendar view helps you visualize when payments are due and plan your cash flow.
Accessing Calendar View
Go to Payments
Click the Calendar tab
Calendar Options
Month view: See all payments in a calendar month
Week view: Zoom in to see a specific week
Agenda view: List view by day (good for printing or exporting)
What the Calendar Shows
Each payment appears on its due date. Click on a date or payment to:
See invoice and PO details
View the amount due
Check early payment opportunities
Submit payment or approve if needed
Example Calendar Entry
August 18 (Monday) shows multiple payments: Graham Industries for $5.50 (pay early, save $0.11), Deikun Supply for $247.20 (on time), and Williams Electric for $1,823.50 (overdue).
Using Filters & Search
Search by PO Number
Go to Payments
In the search bar, type the PO number
Results show matching payments
Filter by Status
Look for filter options to view:
Pending: Waiting for approval
Scheduled: Approved and ready
Overdue: Past due date
Paid: Completed
Filter by Supplier
Filter by Dates (due date/Invoice Date/Deduction Date, etc)
Payment Details View
Click on any payment to see full details:
Invoicing Information:
Invoice number
Invoice date
Total amount
Tax and shipping breakdown
Payment Information:
PO number
Supplier name
Bank account payment method
Due date
Early pay date (if applicable)
Savings available
Approval Status:
Current approval step (if in workflow)
Who approved and when
Full approval history
Planning Cash Flow with the Calendar
The calendar is most useful for:
1. Seeing Overdue Payments
Click on a date with overdue payments to see the details. Review amounts and suppliers, then decide which to pay first.
2. Finding Early Payment Opportunities
Look for payments marked "Early Pay - Save X%" in the calendar. If you have cash available, paying early saves money. The calendar shows exactly when you need to pay to get the discount.
3. Planning Monthly Cash Outflows
Switch to month view to see all payments for the month at once. Total up the amount and plan your cash reserves accordingly.
4. Grouping Payments by Supplier
View all payments to one supplier for a time period. This helps with vendor management and relationship building.
Common Workflows
Workflow 1: Daily AP Check-in
Go to Payments dashboard
Check "Payments Due Today"
Review details
Approve payments (if you're an approver)
Confirm they're scheduled
Workflow 2: Weekly Cash Flow Planning
Go to Calendar view
Switch to week view
See all payments for the week
Total up cash needed
Ensure you have sufficient funds
Workflow 3: Monthly Reconciliation
Go to "Paid Payments" section
View all payments sent in the month
Compare against accounting records
Download confirmations if needed for audit trail
Workflow 4: Finding Savings
Look for payments with "Early Pay Savings"
Filter or search for them
If you have cash, submit to pay early
Track total savings month-over-month
Tips for Using the Dashboard
Check daily: Make reviewing payments a daily habit
Use the calendar: Most people find the visual calendar easier than lists
Watch for overdue: Overdue payments often have penalties; address promptly
Capture early savings: If you have the cash, early pay discounts are usually worth taking
Document decisions: Note why you paid a supplier on time vs. early (helps with future planning)