Many businesses purchase materials from online vendors such as Amazon, Home Depot, Lowe’s, SupplyHouse, or other e‑commerce sites. While these vendors don’t have email addresses to place orders or don’t integrate directly with Ply, you can still track all purchases accurately by adding them as suppliers and creating POs for internal record‑keeping.
This article explains how to set up an online vendor in Ply and how to record purchases made outside the platform.
| Feature | Description |
✅ | You can add any online vendor as a supplier | Amazon, Home Depot, Lowe's, SupplyHouse, Grainger, Ferguson online — all work as Ply suppliers |
✅ | Track every purchase with an internal PO | Create a PO in Ply after placing the order online — attach the receipt PDF and reconcile when materials arrive |
✅ | Stock updates correctly | Reconciling the PO when materials arrive keeps your inventory counts accurate across all locations |
Can I integrate Amazon or other online vendors with Ply?
Not at this time. Ply cannot connect directly to online vendor websites or import orders placed on their platforms.
However, you can still:
Add these vendors as suppliers in Ply
Track all purchases using Purchase Orders (POs)
Keep your stock levels accurate
Step 1: Add the online vendor as a supplier
When you add a vendor in Ply, the system requires an email address.
If your online vendor does not use email for POs (like Amazon), simply enter a placeholder email, such as:
This allows you to save the vendor successfully.
How to add the vendor:
Go to Suppliers in Ply
Click Add Supplier
Enter the vendor name (e.g., Amazon)
Add a placeholder email
Save
✔️ The vendor is now available for all your purchasing workflows.
Step 2: Log the purchase in Ply using a PO
Even though the purchase happened online, you should still create a PO in Ply so your records and stock stay accurate.
Recommended workflow:
Complete your purchase on the vendor’s website
Download the receipt or invoice PDF
In Ply, create a new Purchase Order using the online vendor you added
Attach the PDF to the PO
Receive and reconcile the PO once the materials arrive so they can be reflected in stock.
This keeps your purchasing history clean and ensures inventory remains correct.
You can also use our AI-powered upload where you can add your PDF for the platform to scan your materials:
FAQ
❓ Do I have to create a PO for online purchases?
It’s not required, but it is strongly recommended so your inventory stays accurate and your purchase history is complete.
❓ Will Ply email the PO to Amazon?
No, Amazon does not receive emailed POs. The PO stays in Ply for internal tracking only.
❓Can I skip the email requirement?
No, but you can use a placeholder email safely.
Still need help? Contact Support!
Questions about tracking online purchases in Ply? We're happy to help.